With a lot of companies getting ready to resume business travel once again, it is important to make sure you understand how to appropriately manage your business travel. Your company’s business travel management is important, and there are a lot of problems that can develop during the course of business travel arrangements.
It is important for you to use the right software program to help you keep track of all of your business travel needs. That way, you can avoid unnecessary expenses, make sure your employees get where they need to go, and save as much money as possible. What are some of the most common problems that companies face regarding business travel?
1. Endless Email Threads
Without a doubt, one of the most common problems that companies face when it comes to business travel is email threads. You may think that email is the bane of your existence, but it is important for you to communicate with your travel partners. At the same time, email might not necessarily be the best way to do so. After all, it is easy to lose track of what you were talking about in an email thread. It can destroy your productivity and ruin your day, so invest in a specialized communication tool that makes it easier for you to keep in touch with people handling your travel.
Another common problem that companies face when it comes to business travel is far too many hotel and flight changes. It is critical for you to have a standardized process in place that will help you identify the most appropriate plane flight and hotel room for the needs of your employees. If your administrative team is stuck constantly changing bookings, you will incur a lot of change fees, and your overhead expenses will go through the roof. Try to prevent this from happening by having a standardized process in place.
Another common problem is that the flight never gets paid for on time. Even though the department head may have approved the trip, the flight still doesn’t get booked. The most common reason why this happens is that there is a discrepancy regarding who should pay for it. There are some situations where the employee should pay for it and get reimbursed, but there are other companies that handle all of the bookings on their own. You need to understand who was responsible for booking the trip after it has been approved.
Companies want to keep track of all of their travel expenses, so they typically have a common portal that employees use to book travel. On the other hand, many employees like to book their arrangements on their own because they can tack on the points to their loyalty accounts. You need to decide how you want to handle this issue. Would you rather keep your employees happy and let them book their trips on their own? Or, do you want to centralize the booking all in one place to keep control of it?
Finally, there are a lot of companies that don’t know exactly how much money they have spent on corporate travel. It is easy to lose track of all the trips that are booked, but you need to have a centralized program that can automatically pull these expenses into one place. It will make it easier for you to balance the books, and you can save a lot of time when it is tax season. You may want to reach out to an expert who can help you find the best possible program to keep track of your travel expenses.
Manage Your Business Travel the Right Way
In the end, these are just a few of the many potential concerns you may face when it comes to business travel. Even though there are a lot of hurdles to overcome, you can streamline the process if you invest in the best programs available. There are plenty of software programs that can help you effectively manage all of your business travel needs, and you need to think about the requirements of your business as you try to find the right program to help you. Remember that this is not something that you have to face on your own. There are professionals who can help you find the right tools to streamline business travel.